Post of Assistant Manager in the Ministry for Education, Sport, Youth, Research and Innovation within Mikiel Anton Vassalli College

https://recruitmentadmin.gov.mt//attachments/circulars/6af0fa37-2574-4614-ba6d-a321adb36108_p.pdf

The duties of Assistant Manager in the Mikiel Anton Vassalli College (MAVC) include:
i. Supports the College’s administrative and governance operations by ensuring that all student-related data –
such as profiles, attendances, assessments and reporting – are accurately inputted, validated and managed
through the College’s digital Platform.
ii. Reviews and verify data entered into the Platform (attendance, assessments, enrolments, timetables,
reporting fields).
iii. Ensures accuracy, consistency, and completeness of all records by running regular data quality checks and
address discrepancies while following up with schools to correct errors or missing data.
iv. Maintains data in line with GDPR and College policies while maintaining structured filing and backup
procedures within the system.
v. Monitors the daily functioning of the system and alert on technical issues.
vi. Provides day-to-day support to school administrators and teaching staff on the use of the Platform.
vii. Assists in organising (and occasionally delivering) training sessions or refresher workshops on the
Platform’s functions.
viii. Drafts user guides, FAQs, Standard Operations Procedures (SOP) and documentation for staff while
drafting guidelines for data entry, workflows, and system use.
ix. Prepares statistical summaries on attendance, assessments, participation, enrolments, and other KPIs.
x. Assists the College in maintaining procedures for recruitment while liasion with the Human Resources
Directorate within the Ministry for Education
xi. Handles confidential information with discretion and professionalism.
xii. Assists with other administrative and organisational tasks as required by the Head of College.
xiii. Undertakes any other duties which may be updated to meet the requirements of any other area as
confirmed by the Permanent Secretary.
xiv. Any other duties as directed by the Principal Permanent Secretary